WORK WITH VILDA
Current Employment Opportunities
Vilda is a small, family-oriented, non-profit organization made up of dedicated, competent and engaged instructors. When you work with us you are contributing to making a positive difference for children in your community and helping ensure earth skills continue into the future generations.
We see mentoring as a foundational aspect of healthy development for youth, and as such, value the relationships formed and nurtured in our programs deeply. Training our staff to enhance your own nature connection and learn or master earth based skills is an important part of our mission as well. If you are excited to learn and teach outdoors and feel alignment with our mission, we want to hear from you.
If you think you'd be a good match for our team, please feel free to contact us and send along a résumé whether or not we have an opening currently listed. We also welcome interested folks to come join us for a day of programming to explore your interest in working with us.
“As a former employee I highly recommend working for Vilda! Such a fun and talented group of people to work with at amazing parks with amazing kids. What more could you want?”
Location: Fairfax, CA
Position Type: Full-Time
About the Organization
Vilda is a 501c(3) non-profit organization based in Fairfax, CA. We offer wilderness skills and nature education programs to children and families. You can learn more about us at https://www.vildanature.org/
About the Role
We are seeking a versatile, highly organized, and proactive individual to be part of our worthwhile mission and join our team in Fairfax as an Office Manager and Registrar. This multi-faceted role serves as the operational backbone of our organization, ensuring our office runs smoothly, our administrative and HR systems are seamlessly managed, and our families receive excellent communication and registration support.
Key Responsibilities
1. Office & Facilities Management (Fairfax Office)
Space Care & Maintenance: Maintain a clean, organized, and welcoming office environment.
Inventory Management: Monitor and restock supplies. Maintain clear reorder thresholds.
Vendor & Landlord Relations: Serve as the primary point of contact for landlords,handymen and utility providers.
2. Administrative Support & Financial Coordination
Director Support: Provide administrative assistance to the directors.
Financial Admin: Serve as the primary hub for receiving, organizing, and saving receipts and invoices. Issue reimbursement checks and pay service invoices promptly.
3. HR Coordination & Compliance
Onboarding & Employee Records: Manage hiring paperwork, update staff bios, maintain personnel files, and ensure compliance checklists are complete.
Payroll & Benefits Setup: Process new hires and departures. Set up and maintain benefits.
Compliance & Liaison: Serve as main point of contact for EDD and assist with Workers’ Compensation audits.
4. Registrar & Program Communications
Customer Support & Email Management: Monitor and respond daily to e-mails and voicemails. Serve as the friendly first point of contact for parent inquiries.
Registration & Database Systems: Maintain the registration system, set up programs, handle charter school billing/payments, process refunds/transfers, and send tuition payment reminders.
Instructor Support: Generate and distribute rosters, email lists, welcome letters, surveys, and enrollment updates to instructors and program managers.
Desired Qualities & Qualifications
Exceptional Organizational Skills: Ability to juggle diverse responsibilities across facilities, finance, HR, and customer service without letting details slip through the cracks.
Strong Communication Skills: Warm, professional, and clear communication style for interacting with parents, staff, vendors, and instructors via email, phone, and in person.
Technical Proficiency: Comfortable using or quickly learning database tools, payroll systems, cloud file storage (Dropbox), and basic website content management. Proficient in Google Workspace.
Reliability & Autonomy: Proactive problem-solver who takes initiative around office upkeep, inventory thresholds, and recurring scheduling tasks.
Physical Presence & Willingness to Help: Comfortable being physically present in the Fairfax office regularly and taking on light cleaning and stock maintenance tasks.
Desired Experience
2+ years of experience in office administration, registrar/customer support, or a comparable role.
Proven experience with Google Workspace and data entry
Experience with Squarespace and Quickbooks or ability to learn those quickly
Compensation and Benefits
$30-35/hr DOE
PTO up to 80 hours in first year and 120 hours in second year
CA Sick Pay
Option to enroll in 401K and HSA plans
Free adult/family classes
Free Vilda programming for dependents while working
Program discounts for friends and family
How to Apply
Please submit your resume and a brief cover letter describing your relevant experience and why you’d be a great fit for Vilda to noelle@vildanature.org.
We are currently looking for instructors who can work full time until Aug 14. If that doesn't match your schedule you can apply as a substitute instructor.
Are you passionate about creating deeper connections between children and nature? Do you love being outside in nature and have experience leading groups of kids? Vilda is looking for highly skilled instructors to join our team in San Rafel/Fairfax.
For more information on our programs, check out our programs page.
What Do Instructors Do?:
Instructors plan and lead nature connection education (with the help of a program assistant) in groups of about 13 children or less, maintaining group safety, facilitating positive group dynamics, deepening children's knowledge and connection to the local environment through leading games. storytelling, exploration and the art of questioning, and teaching earth based skills.
BASIC QUALIFICATIONS:
A positive, flexible and heart based outlook on life
4 or more years of experience working with children in group settings
Experience in naturalist and wilderness skills or strong willingness and ability to learn these skills
Knowledge of local plants and animals and a desire to be outdoors in any weather
Total comfort in jumping in and teaching a group of 10-15 kids outdoors and student management skills
Responsible, enjoy working with a small team
Current first aid and CPR (WFA or WFR preferred) or ability to take those classes before start of position
Reliable transportation and ability to work at our San Rafael and Fairfax sites
Excellent communication skills and ability to respond to emails within a week and texts within 24 hours during the work week
OPTIONAL BUT AWESOME:
Training in the Jon Young or Tom Brown lineage or similar
Currently based in the North Bay
Some life guard experience and kayaking skills
Current first aid and CPR
COMPENSATION:
Hourly: $25-33/hr per hour depending on experience
Position could lead to a full-time year-round position for the right candidate.
GROWTH OPPORTUNITY:
Qualified candidates may have the opportunity to train to become a manager.
HOW TO APPLY:
Click HERE to fill out the online application.
If you are not familiar with our work already, please take a look at our website, in particular the programs and team sections so you get an idea of who we are.
We are currently looking for instructors who can work in Marin either immediately or by August 24th.
Are you passionate about creating deeper connections between children and nature? Do you love being outside in nature and have experience leading groups of kids? Vilda is looking for highly skilled instructors to join our team. We run all outdoor, nature immersion programs in Fairfax, San Rafael, Novato, Petaluma, Sebastopol, Truckee & Tahoe City. The current opening is in Marin/Petaluma.
For more information on our programs, check out our programs page.
What Do Lead Instructors Do?:
Lead Instructors plan and lead nature connection education (with the help of a program assistant) in groups of about 13 children or less, maintaining group safety, facilitating positive group dynamics, and deepening children's knowledge and connection to the local environment through leading games. storytelling, exploration and the art of questioning, and teaching earth based skills. Leads manage a small staff during the summers.
BASIC QUALIFICATIONS:
A positive, flexible and heart based outlook on life
5 or more years of experience working with children in group settings
Experience in naturalist and wilderness skills or strong willingness and ability to learn these skills
Knowledge of local plants and animals and a desire to be outdoors in any weather
Total comfort in jumping in and teaching a group of 10-15 kids outdoors and student management skills
Responsible, enjoy working with a small team
Current first aid and CPR (WFA or WFR preferred) or ability to take those classes before start of position
Reliable transportation and ability to work at our San Rafael, Fairfax, Novato or Petaluma sites
Excellent communication skills and ability to respond to emails within a week and texts within 24 hours during the work week
OPTIONAL BUT AWESOME:
Training in the Jon Young or Tom Brown lineage or similar
Currently based in the North Bay with intentions to stay in the area
Some life guard experience and kayaking skills
Current first aid and CPR
COMPENSATION:
Hourly: $25-33/hr per hour depending on experience
Ability to opt into the company health plan, 401(k) and HSA. Paid time off accrual.
GROWTH OPPORTUNITY:
Training opportunities to become a manager are available for qualified candidates. Training opportunities to enhance wilderness and naturalist skills.
HOW TO APPLY:
Click HERE to fill out the online application.
If you are not familiar with our work already, please take a look at our website, in particular the programs and team sections so you get an idea of who we are.
Are you passionate about creating deeper connections between children and nature? Do you love being outside in nature and have experience leading groups of kids? Vilda is looking for assistant instructors to join our dynamic teaching team. We have all outdoor, nature immersion programs in Fairfax, San Rafael, Novato, Sebastopol, Petaluma, Truckee & Tahoe City.
We are currently looking for assistant instructors who can work full or part-time year-round starting on August 24th.
For more information on our camps and programs, check out our programs page.
What do Assistants do?
Assistants support instructors in leading nature connection education for groups of about 10-13 children. This includes helping children have fun and stay safe, leading games and storytelling, and mentoring the children in nature connection.
Basic qualifications:
A strong interest in working with children outdoors
A strong interest and commitment to expanding naturalist and wilderness skills
A desire and physical ability to be outdoors in any weather, run around playing games and hike in uneven terrain
Responsible, timely, and with good follow-through
Enjoy working with a team of people
Optional but awesome:
Training in the Jon Young or Tom Brown lineage
Currently based in the North Bay with intentions to stay in the area
Some life-guard experience and kayaking skills
Current first aid and CPR
Compensation:
Pay: $18-25/hr per hour depending on experience.
Paid time off accrual.
For full-time posistions: Ability to opt into company health plan, 401(k) and HSA.
GROWTH OPPORTUNITY:
Qualified candidates may receive training to become an instructor. Training opportunities to enhance wilderness and naturalist skills.
HOW TO APPLY:
Click HERE to fill out the online application.
If you are not familiar with our work already, please take a look at our website, in particular the programs and team sections so you get an idea of who we are.
Do you have a strong interest in the work we do and want to learn more? Come volunteer with us as a program assistant. Send us an e-mail telling us a bit about yourself and availability.